How to backup microsoft outlook in windows vista

Incorrect instructions. Too technical. Not enough information. Not enough pictures. Any additional feedback? Submit feedback. Thank you for your feedback! Although I said single file, you can of course have multiple pst-files in your configuration like for instance an archive file.

So with that said; make sure you backup all your pst-files. Note: Exchange and Outlook. IMAP accounts in Outlook and later are a special case though. Some of the folders might be hidden folders.

To display hidden folders in Windows, do the following:. To locate Folder Options , in the search box at the top of window, type Folder Options. On the View tab, under Advanced settings, under Files and Folders , under Hidden files and folders , select Show hidden files and folders. Outlook Data Files. You must use Outlook to work with the items in a. Microsoft Exchange Server accounts save your information on the mail server. See the Outlook Data Files. Also, some organizations allow you to export or archive your items to a.

For more information, click the following article number to view the article in the Microsoft Knowledge Base: Personal folder files are unsupported over a LAN or over a WAN link. Click Account Settings , and then click Account Settings. Note the path and file name of your.

If you upgraded to Outlook on a computer that already had data files created in previous versions of Outlook, these files are saved in a different location in a hidden folder. On the Mail Setup tab, click the Data Files button. In the Select Topic to display box, click Copy or move a file or folder. Click the File tab on the Ribbon, and then click the Info tab on the menu. Click the Accounts Settings tab, and then click Account Settings again. You have changed the default deliver location for your e-mail.

This will change the location of your Inbox, Calendar, and other folders. These changes will take effect the next time you start Outlook. Click the. Click Yes , click Close , and then click OK to close all dialog boxes. Your profile now points to your. Outlook opens your new. On the Mail Setup tab, click the E-mail accounts button, even if you do not have an email account specified. Find the new location for your. The location that messages are delivered to has changed for this user profile.

To complete this operation, you may need to copy the contents of the old Outlook folders to the new Outlook folders. For information about how to complete the change of your mail delivery location, see Microsoft Outlook Help. If the above process fails, you can try a third party recovery tool to convert your ost-file into a pst-file.

This misconception gets even bigger when you start the export process and see that the default name of the file to export to is backup. An export of your pst-file to another pst-file can be seen as a selective backup since during the export you can choose which data you want to backup.

Importing a pst-file can be done in two different ways; Automatically through a wizard or manually by dragging and dropping. Backing up single items is very easy but depending on the format that you choose, you may not be able to import them back in Outlook anymore.

If you want to be able to open them on just about any system, you can choose the txt or htm format. Choose the msg-format if you want to be able to open or import them in Outlook again. When you save them in the msg-format, any attachments that might have been included in the message are saved within the msg-file as well. Are you looking for a way to save your emails as pdf-files? For other alternatives see: Saving emails as pdf-files. Script to schedule your pst-file back-up I created this script in order to be able to schedule Outlook pst-file backups by using a Scheduled Task in Windows.

Full instructions to create the Scheduled Task are provided and no coding skills are required to use this script. Instantly backup pst-files via a right-click option This article contains 2 methods to add a backup command to the menu which opens when you right-click on a pst-file in File Explorer.

Your recommended backup strategy is to regularly make a copy of your pst-file to your backup location when Outlook is closed.

Your recommended restore strategy is to rename the current pst-file if still available and then restore the pst-file from your backup location to its original location. Outlook and Outlook Your mail cache is stored inside a pst-file.

Outlook , Outlook , Outlook , Outlook , and Office Your mail cache is stored inside an ost-file. Outlook and Outlook Your Contacts, Calendar, Tasks and Notes are stored inside a separate additional pst-file. Outlook , Outlook , Outlook , Outlook , and Office Your Contacts, Calendar, Tasks and Notes are stored inside the same ost-file but Outlook can be configured to store this data inside a separate pst-file as well recommended.

Alternatives are; Switch to a reliable mail provider. Both Gmail and Outlook. Export your data to a pst-file on a regular basis.